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"Pupils equal dollars; dollars equal pupils."

—Dr. Leo P. Turo
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Property Acquisition and Management

Last Updated January 29, 2010

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 Purchasing

Summary of 30b Review Manual for full compliance requirements -Inspector General

    • Authority to Contract:"A local governmental body that wishes to use the Chapter 30B request for proposals process to procure supplies or services must appoint a “Chief Procurement Officer” (CPO) to oversee the procurement of all supplies and services." (page 9 of 2006 30 b Manual) M.G.L. c. 30B Chief Procurement Officer Appointment Form and Delegation Form, 2006. [PDF]
      1. Procurement less than $5,000 - Use sound business practice
      2. Procurement $5,000 or more but less than $25,000 - Seek 3 or more oral or written quotes
      3. Procurement $25,000 or more
        • Invitations for bids (IFBs) = Award contract to responsive and responsible bidder offering the best price
        • Requests for Proposals (RFPs) = Award contract to responsive and responsible proposer offering the most advantageous price

Summary of Procuring Building Construction Contracts Under M.G.L. c. 149 and Pulic Works Under M.G.L. c. 30, §39M -Inspector General

    • Debarment may occur, by the federal government or the state, when there is evidence of improper conduct, including, but not limited to, fraud, collusion, attempts to improperly influence a bid process or indictment by the bidder/contractor. 

      No department shall knowingly accept a response or award a contract to any contractor, or approve a subcontract to any party which is currently subject to any state or federal debarment order or determination, including, but not limited to, M.G.L. c.29, § 29F , M.G.L. c.30, § 39R , M.G.L. c.149, § 27C , M.G.L. c.149, § 44C ,   M.G.L. c.149, § 148B and M.G.L. c.152, § 25C .  Pursuant to 801 CMR 21.06 (10), a "Procuring Department shall disqualify any response that the Department determines to be unresponsive, including, but not limited to: . (d) Responses submitted by a Bidder, or which identify a subcontractor, currently subject to any State or federal debarment order or determination."

      The following websites contain lists, which are updated periodically, of businesses, which have been debarred:

      If you have questions about debarment, you may contact OSD's Legal Bureau via  email .  

Guides, Advisories, and Other Publications

Operational Services Division (COMM-PASS) ( www.comm-pass.com )

Commonwealth Procurement Access System . Comm-PASS allows businesses easy access to all of the information necessary to bid on many state contracts.

Prevailing Wage Program

Massachusetts DOE Educational Technology Integration Services (ETIS) . ETIS is a new system to streamline the process by which public schools and libraries obtain educational technology goods and services. It is a statewide blanket contract for educational technology. ETIS fully complies with M.G.L. c. 30b.

Massachusetts Local Government Outreach . This site's mission is to provide assistance and information to local government entities on statewide blanket contracts. A list of current blanket contracts is available online. They also provide information on the use of Comm-PASS and any other issue where they can assist political subdivisions in dealing with OSD.

NIGP - National Institute of Governmental Purchasing . This is an excellent site for the latest developments in purchasing around the country. This site also contains information on bid specifications submitted from around the country by public purchasing officials. Some of this information can be accessed for free. The institute does have a fee involved and some information you can only gain access to through the use of a password.

BEST PRACTICE: (MASBO members only section)

 

Professional Development and Other Resources

PASBO Electronic Resource Center ( www.pasboerc.org/erc/default.asp )

Massachusetts Certified Public Purchasing Official Program

Massachusetts Association of Public Purchasing Officials (under construction)

Procurement Bulletin Subscription Information: " The Procurement Bulletin is published on a quarterly basis by the Massachusetts Office of the Inspector General. There is no charge to subscribe. To receive the Procurement Bulletin via e-mail, please send an e-mail containing your first and last name, along with your email address, to Eva Benoit at benoitev@maoig.net. To receive a paper copy via mail, please fax your mailing address to Eva Benoit at 617-723-2334.

 



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