Financial Resource Management

Grants Management

Last Updated March 25, 2010

 

1. Using ASBO Skill Assessment Tool
2. Professional Self-Assessments - Mapping Skills, Charting a Course for Growth
3. ASBO Professional Self Assessment

Massachusetts Department of Elementary and Secondary Education: Grants for Schools: Getting Them and Using Them

• Grants Management Forms
• A Procedural Manual
• Massachusetts Departmetn of Education ARRA

US Department of Education

• Cost Allocation Guide for State and Local Governments {pdf}
• US Department of Education ARRA
  • Overview of the Recovery Act
• No Child Left Behind Act (NCLB)
• Individuals with Disabilities Education Act (IDEA)

Federal Grants: Required Documents

Single Audit Act (31 U.S.C. 7501 et seq. as amended)

• AICPA: Single Audits Circular No. A-133: Audits of States, Local Governments, and Non-Profit Organizations
• Single Audit Basics and Where to Get Help {pdf}

Central Contract Registration: https://www.bpn.gov/ccr/

• CCR User's Guide - PDF
• U.S. Department of Education's G5 Website: G5 is a state-of-the-art, web-based system for use by authorized recipients of Department of Education funds, in support of grant management and payment activities. G5 is replacing the current Grant Administration and Payment System (GAPS).

USDA Food Service: FORM AD -1048: Certification regarding Debarment, Suspension, ineligibility and voluntary exclusion - Lower Tier covered Transactions Go to the following web site, print the form, and include with RFP submittal. http://www.usda.gov/rus/water/ees/englib/pdf/usda1048.pdf

American Recovery and Reinvestment Act of 2009 (ARRA)

• Massachusetts Departmetn of Education ARRA
• US Department of Education ARRA
• Recovery.gov Recovery.gov is the U.S. government's official website providing easy access to data
  related to Recovery Act spending and allows for the reporting of potential fraud, waste, and abuse .
• Wikipedia

Debarment Certification (Federal and State regulations)

• Debarment may occur, by the federal government or the state, when there is evidence of improper conduct, including, but not limited to, fraud, collusion, attempts to improperly influence a bid process or indictment by the bidder/contractor.
• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions {pdf}

No department shall knowingly accept a response or award a contract to any contractor, or approve a subcontract to any party which is currently subject to any state or federal debarment order or determination, including, but not limited to, M.G.L. c.29, § 29F , M.G.L. c.30, § 39R , M.G.L. c.149, § 27C , M.G.L. c.149, § 44C ,   M.G.L. c.149, § 148B and M.G.L. c.152, § 25C .  Pursuant to 801 CMR 21.06 (10), a "Procuring Department shall disqualify any response that the Department determines to be unresponsive, including, but not limited to: . (d) Responses submitted by a Bidder, or which identify a subcontractor, currently subject to any State or federal debarment order or determination."

The following web sites contain lists, which are updated periodically, of businesses, which have been debarred:

• Federal Government's Excluded Parties List System
• Division of Capital Asset Management Debarred Contractor's List
• Businesses Issued Stop Work Orders by the Department of Industrial Accidents
• In addition to the above sites, the Fair Labor Division of the Office of the Attorney General may also debar vendors.  Such debarred vendors are listed in the Secretary of State's Central Register.  You may also call the Attorney General's Fair Labor and Business Practices Division at (617) 727-3465.
• Designing and Constructing Public Facilities : Fall 2005 Manual
  • Authority to Contract :"Any contract signed by an individual who lacks the authority to bind your jurisdiction will be legally unenforceable. If you do not know who within your jurisdiction is authorized to enter into contracts, or what kinds of contracts are permissible, you should review your jurisdiction's enabling legislation, charter, or local rules; you should also consult your local attorney." (page 7 of the Fall 2005 manual)

If you have questions about debarment, you may contact OSD's Legal Bureau via  email .  

 

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